1. Addressing letters, Dear Sir: or Dear Sirs: As you know, many readers today are women. If gender1 is unclear, the salutation should be something like Dear Hiring Manager, or Dear Human Resources Manager.
2. Addressing letters, To whom it may concern. Find out who will receive the correspondence, and address it personally. We received a letter addressed to Dear Whomever, to which one consultant2 replied, Ill answer to anything but this!
3. Enclosing a photo. Skip the photo unless youre a model or an aspiring3 actor.
4. Handwriting or typing over an old resume or letterhead. If youve moved, start over. Changes on old documents arent acceptable.
5. No signature. Even if you type your name at the end of correspondence, you should sign the page in your own handwriting to give it a personal touch.
6. Spelling errors. One applicant4 said he was well suited for writting and editing chores... contac t (sic) me at the adrwss (sic) below. Would you give him your editing work Another writer said she would enjoy hearing form (sic) us. Word processing spell checkers make mistakes; so proof everything.
7. Not checking grammar. One person wrote, It sounds exciting and give me (sic) the opportunity to use my skills. Check your letters for correct sentence structure. Have friends review them too.
8. Handwriting letters. Brief 30-word thank you notes can be handwritten, if legible. All other correspondence should be typewritten or word processed, even if you have to borrow a word processor or pay a secretarial service. Handwritten letters dont say business.
9. Using a Post-It Brand Note(随意贴便条) as a letter. Post-It Brand Notes arent letters. Using one says, This isnt important. I was too busy to write a real letter.
10. Using the word I too much. Some letters are filled with 20 or 30 Is. Make sure yours arent. Advertising5 is about you. Emphasize you rather than I.
11. FAXing letters unexpectedly.
12. Forgetting to include your phone number. One woman wrote, Please call me at home, but didnt include a phone number. That looked bad.
13. Cluttered6 desktop7 publishing. With the advent8 of PCs, some job seekers feel the urge to be creative using various type sizes and fonts. Avoid this in business correspondence. Except in rare cases, business letters should look conservative. If you want to be creative, do so in your choice of words. Save Microsoft Publisher and Corel Draw for your Christmas cards.
14. Using a post office box as an address. Except in rare cases, such as conducting a confidential9 job search, use a street address. Post office boxes seem transient.
15. Oddball phrasing, such as an opportunity to expand my strengths and delete my weaknesses... Or, You may feel that Im a tad overqualified. Or, Enclosed herewith please find my resume. Do you talk that way You should write the way you talk. Avoid bad phrasing by having others critique your letters.
16. Typos, like thankyou for your assistance.
17. Mailing form letters. Some letters contain fill in the blanks. Generic10 forms dont work well.
18. Not saying enough. One want ad letter read, Please accept my enclosed resume for the position of Executive Director. Thank you. Thats too short. A letter is an opportunity to sell. So say something about yourself.
19. Ending with Thank you for your consideration. EVERYONE ends their letters this way, so please dont. Try something different, like Im excited about talking further, or I know I could do a good job for you. The same goes for Sincerely, and Sincerely yours. EVERYONE uses them. Find something different like Good wishes, With best regards, or With great enthusiasm.
20. WRITING IN ALL CAPS. ITS HARD TO READ. DONT DO IT.
21. Abbreviating11 Cir12., Ave., Dec., and all other words. Take time to spell words out. It looks so much better.
22. Forgetting to enclose your resume. If you say youre enclosing one, then do.
23. Justifying14 right margins15. When you justify13 right, you create large gaps between words inside your sentences.
24. Forgetting the date and/or salutation.
25. Using dot matrix printers. Most are hard to read and they make you look like an engineer. Whenever possible, use a laser printer, even if you have to borrow one.
26. Talking nonsense. I work in instilling16 proper conduits for mainstream17 educational connections while also encouraging individual creative forms. What Run that one by me again.
27. Forgetting to put the letter in the envelope. (I received an empty FedEx package yesterday.)
28. The 300-word paragraph. The worst mistake in marketing18 is writing too long. Limit sentences to seven or eight words, and limit paragraphs to four or five lines. In letter writing, short is usually better. I try to limit my own letters to one page, seldom two. I believe if I cant say it well in one page, I probably cant say it well at all.
29. Bonus tip from Laurie Schell. In an e-mail to me she said, I thought you may want to add a number 29. As a manager my boyfriend reads a lot of cover letters and complains when he receives them with really small font. Even a regular size font is hard to read if he has forgotten his glasses that day, and so small-font letters are immediately dismissed.
I should appreciate the privilege of an interview.I may be reached by letter at the address given above,or by telephone at 1234651.
◆ I feel that a personal meeting would give us the opportunity to discuss your shout-and long-term objectives and my ability to direct your organization towards successfully achieving those goals.
◆ I should be glad to have a personal interview,and can furmish references if desired.
◆ Thank you for your consideration.
◆ I will contact you in a few days to arrange a meeting for further discussion.In the interim,shold you require additional information,I may be reached at 6666666 between 11:00AM and 6:00PM.
◆ I welcome the opportunity to meet with you to further discuss my qualifications and your needs.Thank you for your time and consideration.
◆ I have enclosed a resume as well as a brief sample of my writing for your review.I look forward to meeting with you to discuss further how I could contribute to your organization.
◆ Thank you for your attention to this matter.I lood forward to speaking with you.
◆ The enclosed resume describles my qualifications for the position advertised.I would welcome the opportunity to personally discuss my qualifications with you at your convenience.
◆ I would welcome the opportunity for a personal intervies with you at your convenience.
◆ I feel confident that given the opportunity,I can make an immediate1 contribution to Any Corporation.I would appreciate the opportunity to meet with you to discuss your requirements.I will call your office on Friday,to schedule an appointment.Thank you for your consideration.
◆ I look forward to speaking with you.
◆ I can be reached at the telephone number listed above.I would appreciate any leads you could give me.
Again,I very much enjoyed our conversation.